FOR CREATIVE & MARKETING AGENCY OWNERS AND OPERATIONS
We help UK creative and marketing agencies reduce overlapping software bills and repeated project and reporting administration. We assess the workflow from client brief to delivery, then build or connect the agreed systems and handle migration and team handover.
Face-to-face cost reviews available anywhere in the UK by arrangement.
WHERE THE COST HIDES
These are specific starting points for a review. We confirm the actual tools, costs and people involved before recommending any change.
Sales notes become a proposal, then get copied into project boards, resource sheets and delivery documents. Changes leave account managers checking several versions.
What we’d assess Define one approved brief and a clear handover into delivery. Connect suitable records or assess a purpose-built portal, preserving scope approval, named ownership and the project capability your team actually uses.
Teams pay for several reporting tools and still copy figures, screenshots and commentary into monthly client documents.
What we’d assess Map the data sources, permissions and report requirements. Compare consolidation or a scoped reporting system, with checks for missing data and a person reviewing interpretation before a report is sent.
Accounts teams chase deliverables, approvals and chargeable changes through messages before preparing an invoice. Project and finance references do not always match.
What we’d assess Create a controlled completion record linked to the agreed client and project. Route approved changes to finance and flag missing authorisation, retaining human decisions on billing and client commitments.
SYSTEMS BEFORE SOLUTIONS
We compare retaining, reducing, connecting and replacing the tools already in use. The answer depends on what the business must keep doing and the whole cost of delivering the change.
How we review software costsAI and automation are possible delivery methods where they make financial sense. They are not a reason to remove a useful control.
FROM DECISION TO DELIVERY
Pilot with an agreed client or reporting workflow. Map project histories, report definitions, account permissions and ownership of client credentials. Reconcile transferred records and reporting outputs, agree a fallback and cutover, then train account, delivery and finance teams on their responsibilities.
See the migration and handover processClient confidentiality, platform access and ownership of creative assets remain explicit. API availability, export rights and reporting requirements can make retaining a current tool the right decision. Automation can prepare work for review; people retain responsibility for creative judgement, client advice and publishing approval. Time saved is distinct from a cancelled subscription or reduced cash expense.
RELEVANT WORK ALREADY DELIVERED
Cost Cutting Experts helped Creative Marketing save £100K a year by replacing Asana and various analytics reporting tools. This is the supplied result for that project; another agency’s outcome depends on its subscriptions, requirements and agreed work.
Read the client projectsA USEFUL FIRST MEETING
Bring approximate costs and an example of the work you want to improve. Detailed records can wait until a scoped review.
LESS COST. CLEARER DELIVERY.
Show us the workflow, the software bills and what must keep working. We’ll discuss a practical next step face to face.